This process pertains to requests for appropriated funds for the benefits of devolved employees who were resigned, retired, and separated from the government service consistent with Republic Act (RA) Nos. 7160, 10154 and its Implementing Rules and Regulations, National Budget Circular (NBC) Nos. 429 and 429-A, and BC No. 2021-1.
Office or Division
| OFFICE OR DIVISION: |
DBM Regional Offices (ROs) NCR, CAR, I-XIII, Local Government and Regional Coordination Bureau (LGRCB), Office of the Secretary (OSEC), Budget Technical Bureau (BTB) |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: |
G2G - Government to Government |
| WHO MAY AVAIL: | National Government employees devolved to LGUs |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
|
Requesting government entity unless indicated otherwise |
Client Steps
DBM Regional Offices (ROs)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Submit request to RO Records Unit |
1. Receive request |
None | 1 hour | Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS), Supervising BMS (SVBMS)[1], or RO/ Records Control Coordinator (RCC)/ Document Management System (DMS) Focal Person DBM ROs |
| 1.1 None |
1.1 Upload all documents to DMS |
None | ||
| 1.2 Receive DMS-generated acknowledgement receipt, as applicable |
1.2 Issue DMS- generated AR, print DMS-generated routing slip and transmit the hardcopy to the Technical Divisions concerned |
None | ||
| 2. None |
2.Evaluate request and prepare the following action documents:
⮚ Working Paper/ Evaluation Report/ Processing Sheet, if applicable
⮚ Annex A (single retiree)/ Annex B (multiple retirees)
⮚ Memorandum for LGRCB recommending release of funds
⮚ Letter to client, if applicable
|
None | 3 calendar days |
BMS I and II, and SRBMS
DBM ROs
|
| 3. None | 3. Review and recommend approval of the action documents | None | 2 calendar days |
SVMBS)/ Chief BMS (CBMS)
DBM ROs
|
| 4. None | 4. Review and recommend approval/approve the preliminary evaluation, recommendation to LGRCB, and Letter to client, if applicable | None | 1 calendar day |
Assistant Regional Director (ARD)/ Regional Director (RD)
DBM ROs
|
| 5. Receive Letter from RO Records Unit |
5. Send Memorandum for LGRCB for evaluation. Release Letter to client, if applicable |
None |
4 hours |
Records Unit / DMS Focal Person
DBM ROs
|
| 5.1 None | 5.1 Tag as “Released” in DMS | |||
| 5.2 None | 5.2 Create subtask for routing to DBM CO | |||
| 5.3 None | 5.3 File documents for Archiving | |||
|
6. None |
6. Receive request | None |
within 1 hour |
Administrative Assistant (ADAS) I, III, and VI, Administrative Officer (AO) I, III, and V
AS-CRD
|
| 6.1 None | 6.1 Upload all documents to DMS | |||
| 6.2 None | 6.2 Issue DMS-generated (AR) and transmit hardcopy to LGRCB | |||
| 7. None | 7. Route favorable recommendation/ request to Division concerned | None | 1 hour, 30 minutes |
ADAS III/ AO III
LGRCB
|
| 8. None |
8. Evaluate request and prepare the following action documents:
⮚ SARO
⮚ NCA
⮚ MRS
⮚Schedules based from the certifications and GSB database; and ⮚ ANCAI
|
None | 7 hours |
BMS I and II, and SRBMS
LGRCB
|
| 8.1 None | 8.1 Create SARO/NCA entry. Ensure that DMS Ref. No. is tagged in e-Budget | None | ||
| 9. None | 9. Review and recommend approval of action documents | None | 3 hours |
SVBMS / CBMS
LGRCB
|
| 10. None | 10. Review and approve action documents | None | 2 hours |
Director
LGRCB
|
| 10.1 None | 10.1 Tag as “Approved” in e-Budget | |||
| 11. None | 11. Print and release of approved action documents to CPRU | None | 1 hour, 30 minutes |
ADAS III/ AO III
LGRCB
|
| 12. None | 12. Receive, record and print NCA, MRS, and ANCAI on security paper | None | 1 hour, 30 minutes |
ADAS III
BTB-CPRU
|
| 13. None | 13. Release of printed NCA, MRS, and ANCAI to LGRCB for signature, if applicable | None | 30 minutes | |
| 14. None | 14. Receive, record and transmit NCA, MRS, and ANCAI printed in security paper, if applicable | None | 30 minutes |
ADAS III/ AO III
LGRCB
|
| 15. None | 15. Prepare Daily Allotment Releases and Corresponding NCAs Report to Budget and Technical Bureau (BTB) | None | 2 hours |
BMS I and II, and SRBMS
LGRCB
|
| 16. None | 16. Review and recommend approval of Daily Allotment Releases and Corresponding NCAs Report | None | 1 hour |
SVBMS / CBMS
LGRCB
|
| 17. None | 17. Review and approve/sign NCA, MRS, and ANCAI and Daily Allotment Releases and Corresponding NCAs Report, whichever is applicable | None | 1 hour, 30 minutes |
Director
LGRCB
|
| 18. None | 18. Release signed NCA, MRS, ANCAI, and/or Daily Allotment Releases and Corresponding NCAs Report to BTB, whichever is applicable | None | 1 hour, 25 minutes |
ADAS III/ AO III
LGRCB
|
|
19. Access signed Obligational and/or Disbursement Authority/-ies in ADRS |
19. Receive, package and release obligational and disbursement authorities | None | 3 hours |
ADAS III
BTB-CPRU
|
| 19.1 Download action documents in the ADRS[2]. |
19.1. Upload signed action documents in ADRS, as applicable | |||
| 19.2 None | 19.2 Tag as “Released” in the eBudget, applicable for DBP releases | |||
| TOTAL | None | 10 calendar days | ||
| *Terminal Leave Benefit of Developed Personnel is covered under Rule V, Article 24 of the IRR of Republic Act (RA) No. 7160, Otherwise Known as the Local Government Code of 1991; Rule V, Section 10(e) of the IRR of RA No. 10154, Otherwise Known as An Act Requiring All Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits and Other Benefits of Retiring Government Employees; and Section 5 of the National Budget Circular 429 | ||||
[1]Assigned Officer of the Day
[2]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing within 24 hours (excluding weekends and holidays). In the case of ANCAI and Monthly Requirement Schedule for Notice of Cash Allocation (MRS-NCA), these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the Government Servicing Bank (GSB).
