The service pertains to the processing of Retirement Gratuity Benefit appropriated to resigned, retired, and separated employees from the service of decentralized national government agencies- consistent with the Republic Act No. 10154[1].
[1]Separation and Retirement Benefits of National Government Agency Personnel devolved to the Local Government Units
Office or Division
| OFFICE OR DIVISION: |
DBM Regional Offices (ROs) NCR, CAR, I-XIII |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | G2G - Government to Government |
| WHO MAY AVAIL: | SUCs and Decentralized NGAs (e.g., DepEd, DOH, TESDA, CHED, DPWH), and MBLISTTDA (for DBM-CAR) |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
| See Table D2 for the applicable requirements based on the nature of the request. |
1 of each original copy |
Requesting government entity unless indicated otherwise |
Client Steps
DBM Regional Offices (ROs)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Submit agency request to RO Records Unit |
1. Receive agency request |
None | 1 hour |
Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS) or Supervising BMS (SVBMS) [1] or RO-CPRU/ Records Control Coordinator (RCC)/ DMS Focal Person
DBM ROs
|
| 1.1 None |
1.1 Upload all documents to Document Management System (DMS) |
None |
RO/ RCC/ DMS Focal Person
DBM ROs
|
|
| 1.2 Receive DMS- generated acknowledgement receipt (AR) |
1.2 Issue DMS- generated AR and send hardcopy to Technical Divisions concerned |
None | ||
| 1.3 None |
1.3 Review request and give instruction to the technical staff /division concerned, if applicable |
None |
CBMS/Director
|
|
| 2. None |
2. Evaluate request and prepare the following action:
⮚Working Paper/ Evaluation Report/ Processing Sheet, as applicable
⮚ Letter to agencies, as applicable
|
None | 4 calendar days |
BMS I and II, and SRBMS
DBM ROs
|
| 2.1 None |
2.1 Prepare draft release documents, as applicable: ⮚Special Allotment Releases order (SARO)
⮚Notice of Cash Allocation (NCA)
⮚Annexes
⮚Advice of NCA Issued (ANCAI)
Ensure DMS Ref. No. is tagged in e-Budget
Accomplish List of Retirees to be paid (LARP)
|
None | ||
| 3. None | 3. Review and recommend approval of the action documents and submit to ARD for review and recommendation | None | 2 calendar days |
SVBMS/ Chief BMS (CBMS)
DBM ROs
|
| 4. None | 4. Review action documents. Recommend approval of action documents and tag as “For Approval” in e-Budget | None | 2 calendar days |
Assistant Regional Director (ARD)
DBM ROs
|
| 5. None | 5. Review and approve action documents and tag as “Approved” in e-Budget | None | Regional Director (RD) DBM ROs | |
| 6. None |
6. Print approved action documents, for release to DBP:
⮚ NCA;
⮚ Annexes;
⮚ Attachments, if any
|
None | 2 hours |
BMS I and II, SRBMS and SVBMS/RO-CPRU
DBM ROs
|
| 7. None | 7. Sign action documents, if applicable | None | 1 hour |
ARD/ RD
DBM ROs
|
|
8. Agency access signed Obligational and/or Disbursement Authority/ies in ADRS |
8. Receive, dry seal, if applicable, and release Disbursement Authorities | None |
1 calendar day, 4 hours |
RO-CPRU/Records Unit/ DMS Focal Person
DBM ROs
|
| 8.1 Download Obligational and/or Disbursement Authority/ies in ADRS[2] | 8.1 Upload necessary additional attachments, as applicable, in ADRS | None | None | |
| 8.2 None | 8.2 Tag as “Released” in e-Budget and DMS, applicable for DBP releases | |||
| 8.3 None | 8.3 Tag as "Archived" in DMS | |||
| TOTAL | 10 calendar days* | |||
| * Retirement Gratuity Benefit is covered under Rule V, Section 10(e) of the Implementing Rules and Regulations of Republic Act No. 10154, Otherwise Known as An Act Requiring All Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities and Other Benefits and Other Benefits of Retiring Government Employees | ||||
[1] Assigned Officer of the Day
[2]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing upon approval in the e-Budget System. Upon release of SARO through ADRS, any adjustment shall be made through the issuance of a modification or a negative SARO. In the case of ANCAI and MRS-NCA, these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the GSB
Table D2
See Table
Table D2- Documentary Requirements for Retirement Gratuity Benefit
Table D2- Documentary Requirements for Retirement Gratuity Benefit
| DBM Service | Documentary Requirements |
|
1. Retirement Gratuity Benefit – For GSIS and Non-GSIS Members |
|
| 2. Terminal Leave Benefit |
|
[1] Step applicable for pilot agencies on the implementation of the ADRS. The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing within 24 hours (excluding weekends and holidays). In the case of ANCAI and Monthly Requirement Schedule for Notice of Cash Allocation (MRS-NCA), these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the Government Servicing Bank (GSB).
