The service entails the process of Monetization of Transferred Leave Credits appropriated to existing national government personnel devolved to LGUs consistent with the Republic Act No. 7160[1], National Budget Circular (NBC) 429[2] and 429-A[3].
Office or Division
| OFFICE OR DIVISION: |
DBM Regional Offices (ROs) NCR, CAR, I-XIII, Local Government and Regional Coordination Bureau (LGRCB), Office of the Secretary (OSEC), Budget Technical Bureau (BTB) |
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: |
G2G - Government to Government |
| WHO MAY AVAIL: | National Government employees devolved to LGUs |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
|
Requesting government entity unless indicated otherwise |
Client Steps
DBM Regional Offices (ROs)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Submit agency request to RO-Records Unit |
1. Receive agency request |
None | 1 hour |
Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS), or Supervising BMS (SVBMS) [1] or RO/Records Control Coordinator (RCC)/ Document Management System (DMS) Focal Person
DBM ROs
|
| 1.1 None |
1.1 Upload all documents to DMS |
None |
RO RCC/ DMS Focal Person
DBM ROs
|
|
| 1.2 Receive DMS-generated acknowledgement receipt (AR), as applicable. |
1.2 Issue DMS-generated AR and send hardcopy to Technical Divisions concerned |
None | ||
| 2. None |
2. Evaluate request and prepare the following:
⮚ Working Paper/ Evaluation Report/ Processing Sheet, if applicable
⮚ Memorandum for the LGRCB recommending release of funds
⮚ Letter to client, if applicable
|
None | 10 working days |
BMS I and II, SRBMS, and/or SVBMS DBM ROs |
| 3. None | 3. Review and recommend approval of action documents | None | 3 working days |
SVBMS/ CBMS
DBM ROs
|
| 4. None | 4. Review and recommend approval/approve preliminary evaluation, recommendation to LGRCB, and Letter to client, if applicable | None | 3 working days |
Assistant Regional Director (ARD)/ Regional Director (RD)
DBM ROs
|
| 5. Receive the Letter from RO Records Unit |
5. Send Memorandum for LGRCB for evaluation. Release of Letter to client, if applicable |
None |
7 hours |
RO CPRU/ Records Unit/ DMS Focal Person
DBM ROs
|
| 5.1 None | 5.1 Tags as “Released” in DMS | None | ||
| 5.2 None | 5.2 Create subtask for routing to DBM CO | |||
| 5.3 None | 5.3 File documents for Archiving | |||
| 6. None |
6. Receive request |
None |
within 1 hour |
Administrative Assistant (ADAS) I, III, and VI, Administrative Officer (AO) I, III, and V
AS-CRD
|
| 6.1 None | 6.1 Upload all documents to DMS | None | ||
| 6.2 None | 6.2 Issue DMS-generated AR and transmit hardcopy to LGRCB | None | ||
|
7. None |
7. Receive, record and transmit the favorable recommendation/ request to the Division concerned | None |
1 hour |
ADAS III/ AO III
LGRCB
|
| 8. None |
8. Evaluate request and prepare the following action documents:
⮚ SARO
⮚ NCA
⮚ MRS
⮚ Schedules based from the certifications and GSB database
⮚ ANCAI
|
None | 1 working day (plus 30 minutes for each additional request) |
BMS I and II, and SRBMS
LGRCB
|
| 8.1 None |
8.1 Create SARO/NCA entry. Ensure that DMS Ref. No. is tagged in eBudget
|
None | ||
| 9. None | 9. Review and recommend approval of action documents | None | 3 hours |
SVBMS / CBMS
LGRCB
|
| 10. None | 10. Review and approve action documents | None | 2 hours |
Director
LGRCB
|
| 10.1 None | 10.1 Tag as “Approved” in the eBudget | None | ||
| 11. None | 11. Print and release of approved action documents to BTB-CPRU | None | 1 hour |
ADAS III/ AO III |
| 12. None | 12. Receive, record and print the NCA, MRS, and ANCAI on security paper, for releases to DBP | None | 1 hour, 50 minutes |
ADAS III
BTB-CPRU
|
| 13. None | 13. Release of printed NCA, MRS, and ANCAI to LGRCB for signature, if applicable | None | ||
| 14. None | 14. Receive, record and transmit the NCA, MRS, and ANCAI printed in Security Paper, if applicable | None | 1 hour |
ADAS III/ AO III
LGRCB
|
| 15. None | 15. Prepare Daily Allotment Releases and Corresponding NCAs Report to Budget and Technical Bureau (BTB) | None | 2 hours |
BMS I and II, and SRBMS
LGRCB
|
| 16. None | 16. Review and recommend approval of Daily Allotment Releases and Corresponding NCAs Report | None | 1 hour |
SVBMS / CBMS
LGRCB
|
| 17. None | 17. Review and approve/sign NCA, MRS, ANCAI, and Daily Allotment Releases and Corresponding NCAs Report, whichever is applicable | None | 1 hour |
Director
LGRCB
|
| 18. None | 18. Release signed NCA, MRS, ANCAI and/or Daily Allotment Releases and Corresponding NCAs Report to BTB, whichever is applicable | None | 1 hour |
ADAS III/ AO III
LGRCB
|
|
19. Access signed Obligational and/or Disbursement Authority/-ies in ADRS |
19. Receive, package and release obligational and disbursement authorities | None | 10 minutes |
ADAS III
BTB-CPRU
|
| 19.1 Download action documents in the ADRS[2]
|
19.1. Upload signed action documents in ADRS, as applicable | |||
| 19.2 None | 19.2 Tag as “Released” in the eBudget, applicable for DBP releases | |||
| TOTAL | None | 20 working days |
[1]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing within 24 hours (excluding weekends and holidays). In the case of ANCAI and Monthly Requirement Schedule for Notice of Cash Allocation (MRS-NCA), these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the Government Servicing Bank (GSB).
[2] The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing within 24 hours (excluding weekends and holidays). In the case of ANCAI and Monthly Requirement Schedule for Notice of Cash Allocation (MRS-NCA), these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the Government Servicing Bank (GSB).
